Annual General Meeting Minutes

Minutes of Annual General Meeting

RDABC Jan. 24, 2018

Dawe Library Board Room

Called to order 7:30 p.m. Bill Franz chair

In attendance: Bill Franz, Pearl Franz, John Johnston, Liz Hagell, Tatiana Tilly,

Greg Neiman, Keith Spady, Nathan Wheeler, Linda Cassidy, Bill MacRae,

Chris Rickards, Jane Davis.

1. Minutes of April 2017 AGM presented. MOTION: Liza Hagell/Linda Cassidy to

accept the minutes. CARRIED

2. Status of RDABC as a non-profit society: The process has been

completed, back-dated to June 2017.

3. Status of bank account: Bill Franz reported he expects the RDABC

account to become active again within two weeks.

4. Annual Return and Audit: The return will be filled by Bill Franz at the end of

January. MOTION John Johnston/Tatiana Tilly: That Keith Spady and Liz

Hagell complete the financial audit. CARRIED Pearl Franz reported

RDABC Has $799.52 in its bank account, with $35 cash yet to deposited,

plus $243.90 from Alberta Bike Swap yet to be deposited, for a total of

$1209.67. Bills outstanding are $149 US fee for web site, plus $14.95 US

to secure our domain name.

5. Bill Franz reported on several bike-related events that RDABC had

participated in during 2017.

6. Open Streets: The Open Streets Cyclovia Red Deer will be held Aug. 12,

2018. It will be open to any non-motorized transportation group. There will

be three satellite stations around the city (Dawe Centre, Safety city,

Collicutt Centre, to direct participants downtown to the event. Total budget

for the event set at $10,000, including $8,000 fee to the city. The

organizing committee has met with George Berry, who is sponsoring the

Berry Architecture 10th Anniversary Wellness Ride for the previous day,

Aug. 11. Discussion followed regarding producing a calendar featuring

bike-accessible destinations in the city, for sale during the event.

7. June 2018 will be Active Transportation Month, which includes Bike to

Work Week.

8. Discussions with other groups, regarding a common voice for bike

advocacy. ReThink Red Deer and Team Equipe cycle club were

mentioned as possible partners.

9. Provincial scene: Alberta bicycle associations made a joint request to the

provincial government for a share of carbon levy funds to be used for

infrastructure and bike share programs.

10.National scene: Bill Franz reported he had been asked to be a board

member for Canada Bikes, but declined.

11.Other items: Grow Boys conference for boys in Grade 5 will be held at the

Dawe Centre. About 700 participants are expected. RDABC could lead a

session on basic bike maintenance on May 16. Also: Pearl Franz reported

RDABC currently has 190 Facebook Followers and 536 Twitter followers.

12. Election of Officers:

Nominated:

President: Bill Franz

Vice-president: John Johnston

Secretary: Greg Neiman

Treasurer: Pearl Franz

Directors: Ken Williamson, Bill Macrae, Tatiana Tilly, Liz Hagell

MOTION: Nathan Wheeler/Chris Rickards: To elect slate of nominated

officers. CARRIED

13. Meeting adjourned at 8:45 p.m.

AGM April 20, 2016

Lounge at St. Leonard's

Present: Greg Neiman, Bill Franz, Bill Macrae, John Johnston, Keith Spady, Margaret Hall, Tatiana Tilly

Call to order 7pm Greg Neiman chair

Minutes of 2014 AGM as yet not officially received or voted upon. Greg will distribute those minutes for members to read and accept.

Financial Report: Due to RDABC not completing handover of signing authority, an official financial report could not be made. Keith Spady reported having monthly bank statements still come to his home, and showing a bank balance of $824.52. Greg Neiman received bank statements and will pursue completion of handover of signing authority with the acceptance of this meeting's minutes at the bank.

Motion: (Keith Spady/John Johnston) To accept financial report as presented. Carried.

Motion: (John Johnston/Keith Spady) That Pearl Franz be reimbursed for website expenses. Carried.

 

Election of Officers: 

Nominated:

President: Bill Franz

Vice President: John Johnston

Secretary/Treasurer: Greg Neiman

Board Members: Pearl Franz, Ken Williamson, Tatiana Tilly, Bill Macrae

Motion: (Margaret Hall/Keith Spady) That the slate of officers nominated be elected. Carried.

Motion: (Keith Spady/Margaret Hall) That Bill Franz, Greg Neiman and John Johnston have signing authority for RDABC at the bank. Carried.

Note: Bylaws require two signatures on cheques.

Discussion and Business Items: 

Annual Bike Swap will be May 13, 2016. Members encouraged to volunteer and participate, as Alberta Bike Swap supports local bike groups with a cash donation. Last year we received $500 for volunteering at the event. Greg will send a mass email to notify them of the event along with a link to contact information for volunteering. 

 

Discussion on goals and priorities for RDABC on the coming year. Members shared on events we could help organize and partner in to promote cycling in Red Deer. Also there was a discussion on barriers to improvements in bike infrastructure from discussions held with elected officials and city staff. As well there was discussion on a letter received from Bike Calgary, asking for support in their negotiations with Alberta Transportation on a new provincial policy for urban planning and development, which will include standards for cycling infrastructure into provincial law. The meeting decided to take more time to study the letter and formulate a response.

Meeting adjourned at 8:40 p.m.

Annual General Meeting February 27, 2014.

Red Deer City RCMP Community Board Room.

 

In attendance:  Greg Neiman; Fred Thomson; Grant Watson; Bill Franz; Pearl Franz; Stephen Merredew; Keith Spady

 

Meeting called to order at 7:05 p.m. 

 

Motion to adopt the minutes as presented from the November 12, 2012 Annual General Meeting was made by Grant Watson; seconded by Fred Thomson; motion adopted.

 

Motion to approve the financial statement for the year ended August 31, 2013 made by Fred Thomson; seconded by Pearl Franz; motion adopted.

 

Motion made by Grant Watson to appoint himself and Stephen Merredew to audit the financial statements for the current year; seconded by Pearl Franz; motion adopted. 

 

Election of Board of Directors;.  Stephen Merredew advised the meeting that John Johnston had indicated his willingness to stand for election as an officer in absentia.  A motion was made by Fred Thomson; seconded by Bill Franz to accept the following slate of officers and directors: 

President:  Greg Neiman

Vice President:  John Johnston

Secretary Treasurer: Keith Spady

Directors at Large:  Grant Watson, Stephen Merredew, Pearl Franz

Motion adopted.

 

Topics for discussion included; the National Commuter Challenge, better provincial liaisons, the annual bike parade, consolidate and activate membership and the Alberta Bike Swap. It was felt that a priority for RDABC for 2014 is to focus on better connecting with our membership and getting more members actively involved in the society.  We hope to do this through an improved website and social media, possibly including surveys or requests for feedback about how RDABC can better serve its members.  Also discussed was our potential involvement in this year’s National Commuter Challenge which is scheduled for June 1, 2014 to June 7, 2014.  It was agreed that we would not take an active role due to our low member involvement but would look for opportunities to support the Commuter Challenge and, if possible, use the event to promote our society and enroll new members.

 

Stephen Merredew discussed the commitment required to organize the RDABC  Bike Parade which includes route selection, City of Red Deer permit, insurance, involving the RCMP, advertising, contacting PCN (Primary Care Network).  Nobody at the meeting was prepared to commit to organizing this event at this time and it was generally agreed that our efforts this year should focus on getting more members “on-board” so that we have a solid base of volunteers to work on such events in the future. 

 

Discussion on promoting RDABC and what mechanism would best communicate information to all cyclists. Grant Watson offered to research the cost of obtaining reflective slap bands to be distributed to cyclists in an effort to promote RDABC. The slap bands may contain the RDABC logo, mission statement & web site, with the idea being that they could be quickly and easily handed to cyclists at red lights, etc. or quickly and harmlessly attached to locked bikes.

 

Grant Watson moved and Fred Thompson seconded a motion to amend the mission statement to read: “To Promote the Safety and Accessibility of Bicycle Commuting In Red Deer and Surrounding Areas”.  Motion adopted. 

 

Pearl Franz and Keith Spady will research information on RDABC developing a Web Site.  Grant Watson offered to provide funding for the initial start-up of a web page.

 

The Alberta Bike Swap and involvement of RDABC was discussed.  At this time it was felt that RDABC would not be involved in a 2014 Red Deer Alberta Bike Swap and may possibly consider organizing a bike swap independent of Alberta Bike Swap.

 

Greg Neiman offered to contact the Primary Care Network and Servus Credit Union to apply for funding for various initiates.

 

A board meeting will be scheduled in the next 4 - 6 weeks.  Greg Neiman will advise of the March or April date. 

 

Meeting adjourned at 9:10 p.m

 

Keith Spady

Secretary / Treasurer

Red Deer Association For Bicycle Commuting

 

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